Documate 3920

Direct connect scanners are a vital part of your document capture strategy, but network scanners, like the DocuMate 3920, are the perfect solution for an office that has shared scanner needs. Network accessible scanning achieves two major goals for your document workflow and capture with great efficiency and ease of use. First, a network scanner can be conveniently located in common areas and does not require a PC connection. Second, the scanner can easily access broad network connections to file servers, email servers, FTP locations and printers and fax servers. The DocuMate 3920 is designed with convenience and ease to support small to medium workgroups and offices through a standard Ethernet connection and provides a secure multi-user access, with easy administration, through an embedded formbased web page configuration. No expensive IT department or network contractor is needed to begin scanning documents to local servers or FTP locations. Email can now be delivered anywhere on the internet (or simple fax sending and receiving) through standard phone line.
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Product Description

Scan to email

The scan-to-email feature lets you scan paperbased documents in full color and e-mail them in PDF, JPEG, or TIFF file formats directly from the DocuMate 3920. As a result, you can send the scanned document simultaneously to a lot of multiple addresses or distribution lists. The DocuMate 3920 supports LDAP (lightweight directory access protocol) for direct access to Microsoft Exchange Server email directories. Plus, there are a total of 2,000 custom e-mail addresses which can be added to the device.

Scan to filing

 The scan-to-filing feature allows users to scan documents and save them to a PC folder or to any server in the network or externally on the internet through FTP, HTPP, HTTPS, or CIFS. The built-in Ethernet connection gives the device full or limited network privileges as defined by the network administrator.

Digital copying

When the DocuMate 3920 is directly connected to a PCL5-enabled printer through its USB connection, the configuration turns into a digital copier. Through the easy-to-use font panel, you can make black and white copies just like you do on a regular copy machine.

Network Management Tool

The DocuMate 3920 Network Management Tool allows the administrator to easily configure one or multiple DocuMate 3920 devices on the network. The form-driven web page allows easy creation of up to 2,000 email addresses and 50 filing destinations to support document scanning workflows at the device and on the network. The DocuMate 3920 supports LDAP for direct access to Microsoft Exchange Server email directories and SMTP server support so that small businesses without elaborate Exchange servers or large IT departments can configure their scan-to-email with internet and ISP based mail services. The built-in Ethernet connection gives the device full or limited network privileges via a simple web-based network management tool.


  • Model Numbers XDM39205D-WU
  • Optical Resolution Up to 600 dpi
  • Output Bit Depth 24-bit Color, 8-bit Grayscale, 1-bit Bitonal
  • Scanning Speed* (ADF, 200 dpi) 20 ppm, 14 ipm Black & White *depends on network environment 15 ppm, 14 ipm Grayscale 10 ppm, 10 ipm Color
  • Document Size – Flatbed Maximum 8.5″ x 11.7″ (216 x 297 mm)
  • Document Size – ADF Maximum 8.5″ x 14″ (216 x 356 mm) Minimum 5.8″ x 8.3″ (147 x 211 mm)
  • Light Source CCFL – Cold Cathode Fluorescent Lamps
  • Sensor CCD – Charge-Coupled Device
  • Dimensions 18.9″ x 18.7″ x 8.1″ (480 x 475 x 206 mm)
  • Weight 22.5 lbs. (10.2 kg)
  • ADF Capacity 50 pages (20 lb. or 75 g/m2)
  • Daily Duty Cycle 1,000 pages
  • Connection Interface Ethernet 10Base T / 100Base TX auto registration
  • Protocols TCP/IP, HTTP, DNS, DHCP
  • Email Spec Communication Protocols SMTP, MIME, LDAP Maximum Email Addresses Stored 2,000 Mail Servers Supported Microsoft Exchange Server 2000/2003/2007, Lotus Mail Server 5.0, Lotus Domino 7.x & 8.x, Red Hat 7.0, Mac Mail Server OS 9.04
  • Supported File Formats PDF, TIFF, MTIFF, JPEG
  • Filing Spec Communication Protocols FTP, HTTP, CIFS, AVPP, HTTPS Supported File Formats PDF, TIFF, MTIFF, JPEG Maximum Folders 50
  • Copy Spec Zoom 25% – 400% in 1% increments, fit to page Copies Up to 99 Collate Sort / Stack
  • Fax Spec Port Dual RJ-11 for Phone & Line Modem Speed 33.6 Kbps Page Memory 2 MB